Payment for summer camp sessions must be received in full by May 15. Extended hours registration and supervised lunch registration payment must also be received by May 15, as space is limited. A late fee of $25 will be assessed for all registrations received after May 15.
Refund Policy—Summer Camps
A $50 non-refundable deposit is included in camp tuitions. All requests for refunds must be made in writing and sent to Encore Stage & Studio, PO Box 969, Arlington VA 22216. No refunds will be issued for summer camp after June 1.
Refund Policy—Saturday Classes
No refunds will be issued unless the class is cancelled.
To ensure the participation of all interested students, Encore Stage & Studio offers a limited number of full and partial scholarships for all of our classes and camps. To apply for a scholarship, please fill out the Scholarship Application Form and mail it to the attention of our Registrar, Leigh Troutman, at Encore Stage & Studio, PO Box 969, Arlington VA 22216.
Encore Stage & Studio follows the Arlington County Public School system for school closings. In the case of inclement weather, parents may check our homepage and policies page for cancellation information.
Parents will be assessed a $10.00 charge if a child is picked up 15 minutes after the program ends and an additional $1.00 per minute thereafter. Please arrive on time to pick up your student.
Encore Stage & Studio reserves the right to use photos or video recordings taken during the course or a program or class for promotional purposes only. Such photos or videos may be used in print or online marketing materials.
Waiver of Liability/Hold Harmless Agreement
Encore Stage & Studio is committed to conducting all programs in a safe manner and strives to reduce risk to all of our participants. However, in choosing to participate in a program, students and parents must recognize that there is an inherent risk of injury. All families registering for a class, camp, or other Encore program agree to hold Encore Stage & Studio harmless in case of accident or injury.
In the event that a parent or emergency contact cannot be reached, parents further authorize Encore employees to administer first aid treatment and/or authorize medical treatment in accordance with the information provided on student emergency forms.
Child Protection Policy
All full-time and part-time employees and all independent contractors of Encore Stage & Studio who interact with children (minors under the age of 18) are required to submit to a nationwide background investigation. The screening process is designed to maintain the high quality of our employees/contractors and eliminate potential employees/contractors who do not meet our standards. The primary purpose of the screening process is to promote safety for the students who participate in Encore Stage & Studio’s productions and education programs.
Code of Conduct Policy
In order to provide students with a safe and supportive environment, Encore Stage & Studio does not tolerate any form
of physical or verbal abuse, or vandalism. Any behaviors found in violation of this policy will be addressed and the student may be asked to leave camp, and no refunds will be issued.
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